Organizational charts are an integral part of companies all around the globe nowadays. They’re made up of various details related to representations of groups of people who work in an organized way in order to achieve specific goals within the firm. These could be better start-up performance and successful business enhancement and a higher level of the organization itself.
In modern conditions, there’s a need for extremely efficient, flexible and dynamic structures that might serve for these purposes. Together with digitalization and innumerable innovative solutions that emerge from the ideas of hundreds of entrepreneurs on a daily basis, they’re being shaped as a completely new tool that greatly helps to organize duties within the collective.
Even if you haven’t thought about them so far and if you think that a company can be run without them, think again. There’ll be moments in the course of your career when you would give everything to make it a little simpler for yourself, as a part of a team or as a general supervisor. Today we’re here to explain to you the major advantages of this principle that can very easily change your mind or just solidify your intention to implement this concept in your business.
1. Clearly shows the structure of the organisation
Each system consists of several factors or branches. This is also the case with the company’s employees since most enterprises have a clear hierarchy that must be respected. It’s therefore rather significant that the organizational chart shows all the people who make up part of this spectrum, along with the well-defined names of the position they work and their responsibilities. Managers and superiors will often need an accurate review of the employee scheme in order to organize future projects and engage in the distribution of business activities. And of course, everything’s much easier when you already know in advance whose duty it is.
Having in mind the exact state of things, it’ll always be possible to assign obligations in accordance with the available workforce, to persons who are competent to perform them. In case it’s necessary to choose mentors or persons who should be in charge of a certain project in the short or long term, such tables are a salvation, just as in cases when it’s required to hire additional workers.
With their help, everyone will immediately gain insight into the necessary competencies that a candidate for the position should possess. Another cool thing is that it’s quite easy to make – at least those standard versions. Zenflowchart proposes some quite simple solutions, truly user-friendly interface and it’s really, really easy to make a scheme and customize it depending on your needs.
2. Great for getting familiar with future teammates
Teams and collectives are constantly expanding, changing and improving. New members come every now and then, and they’re usually confused and have the feeling that they’ve entered a labyrinth when they suddenly find themselves among a bunch of strangers in various positions in the company. In order to reduce confusion at least a little, the organizational structure should be visible to all new employees that the company brings. Primarily because of the general introduction to the type of work hierarchy that rules there, and then to the clarification of individual workplaces and the people who work on them.
In some situations, when additional assistance is necessary, the newly-arrived worker will, thanks to this chart, be able to get in touch with some of the colleagues who could possibly help them solve dilemmas and problems. If it includes a somewhat more detailed description of the worker, it can happen that a person is found among the colleagues with whom they’ll have a lot in common, which implies a possible nice friendship coming up.
3. Highlights each employee as an individual, together with their personal endeavours
Those working in superior positions within management due to numerous obligations often lose sight of the significance of the individual as part of the company. The team is there to achieve success and make business thrive together, but if it weren’t for each of these people who each contribute to the efficiency of the group with their personal skills and talents, they wouldn’t be so successful as a whole.
Therefore, this type of organizational presentation is a great way to emphasize the work and background of each individual who’s part of the team. This includes previous experience in other positions or companies, special skills, significant successes outside the company and within it, etc. Creating this type of review gives importance and encourages appreciation of the efforts of each of the people involved and thus can further motivate and involve them in some campaigns and processes relevant to their future careers.
4. Determines the responsible person for each activity within the company
No matter what level of this chart we belong to, it’s always crucial to study the whole hierarchical structure well. Depending on the assignments we receive, situations will occur in which we’ll need another opinion, assistance or service from someone who’s in a position related to what we need. In order to know in advance who to contact, without the need to include superiors or ask for further information, it’s valuable to recognize which person is responsible for which part of the business so that we can easily reach someone who can help us.
Also, let’s take a look at the client perspective of the company we manage for a moment. In addition to what it would mean for everyone within the business to be informed about all this, the method is equally useful for clients. If they have a specific problem related to a specific branch or department within the firm, and at the same time they have a place to see and study the organizational chart, contacting the wrong team members will be avoided and issues will be resolved incomparably faster.
5. Helps representing team members in a creative ways
Team members, just like clients, are just people in the first place. Today’s modern and new approach to business allows a certain amount of relaxation, which can be applied to this segment of the organization. This allows employees to be portrayed in a whole new, fun and casual way, defying the usual strict limits.
In situations when the company has somewhat more modern software for creating an organizational chart with advanced options, it’s possible to make a different version of it. Instead of classic business photos, team members can be encouraged to submit those that deviate from that regular scheme for this purpose. They can be photographed with props related to their positions in the company, while doing something they love, with their pets, on a trip or in any other situation that says something more about them.
Not only will the company look much more laid-back to both employees and clients in this way, but it’ll also show the other, human side of the people who are responsible for its functioning and development. If this side of the company is also available to clients in the form of posters in the office or on the official website, they will be able to identify with the people whose services they need, and this can encourage some additional trust.