Home Technology 10 Mistakes To Avoid When Compressing Large Files – 2024 Guide

10 Mistakes To Avoid When Compressing Large Files – 2024 Guide

How many times have you had an issue with your file or your files when sending them to your colleague, teacher, or your friend? Oftentimes these can be so hard to crack since they are too big to open, or perhaps you didn’t compress them the right way in the first place, and you couldn’t have sent them.

If you have experienced any mistakes or if you want to know what are the most common ones + how to avoid them in the future – keep on reading! We have answers to all of your questions.

What is a large file?

img source: techengage.com

Large files can be anything & everything that you find online & wish to send in any form. Files that were too large for 32-bit operating systems to handle came to be known as large items. In the email format, large files are considered to be anything that is more than 10MB since your Gmail can hold up to 25MB. Everything and anything that you send virtually is considered to be a part of this bigger category. This applies to:

  • JPEG (Joint Photographic Experts Group)
  • PNG (Portable Network Graphics)
  • GIF (Graphics Interchange Format)
  • PDF (Portable Document Format)
  • SVG (Scalable Vector Graphics)
  • MP4 (Moving Picture Experts Group)

Mistake 1: You are not using the right transfer solution

This is the most common rookie mistake for a lot of people, especially when just starting out in the industry. We often tend to use improper tools and resources when it comes to our documents. You will need a trustworthy and robust solution for bigger files & everyday tasks.

This is why we highly recommend that you check out filewhoppper.com for your convenient, fast, as well as reliable use with your everyday work & items.

Mistake 2: You are working with little availability

img source: ifsecglobal.com

How well are the scaling properties? A scalable environment balances the load placed on systems. You will enjoy this feature since it will help with even distribution across your networks, especially if you work within a company.

Little and minimal availability is something for all people to avoid.

Mistake 3: Do not send them through email, if you don’t know-how to

We have all tried to send our large files through email, and it had backfired in the past, right? Not only that there is a slight chance that your document or item is going to come through, but it will also take ages to upload.

Also, it is not a secure option. What you should do is set up a secure email transfer of a large file with password protection for your proper & ultimate security.

Mistake 4: You are sending them internationally

img source: searates.com

If you work with someone abroad you might have some issues or complications when it comes to your dynamic, workflow, as well as the speed of sending and receiving documents.

You shouldn’t use Google Drive and Dropbox for your larger files either since these could potentially put your data at risk. Rather stick to some secure folders with your internal network.

Mistake 5: You are using a free transfer protocol

We all love to save money on some gadgets & tools, right? Free file transfer protocol is quite common and tempting for a lot of people since it is, well, free!

However, any form of free transfer option will not give you the needed level of protection that you need. With it, you will not get the automatic start or your proper transfer either.

Mistake 6: You are not encrypting your documents

img source: networkworld.com

A secure file transfer means that you have to encrypt your bigger work & documents. If you are transferring large files or if you are scheduling bulk transfers – make sure that you get your classified information encrypted and kept away from the public eye.

This additional step may be a bit more time-consuming than some, but it is optimal for quick & reliable work.

Mistake 7: Not the right level of automation for routine work

What is the right approach & proper automation for your files? Human error is quite common in this case and with file transfers.

A lot of companies and people who have been in this business for years recommend that you try out a file transfer workflow for easy navigation. With transfer technologies, you can work in real-time and monitor different shared folders within your office and with your crew.

Mistake 8: You are using an improper & untrusted transfer system

img source: imore.com

You should always use & aim for industry-compliant, trusted & reviewed file transfer systems that have been checked out beforehand.

If you work in a company make sure that you’re using something that meets your criteria and that is safe to use depending on your protocol. Privacy & proper approach are key components for long-term & successful relationships.

Mistake 9: You have a tough time encrypting any big transfers

It is always best to start out small & see where it takes you. If you have had a tough time encrypting smaller files before, you will probably struggle with bigger ones all of a sudden.

You need to know how to ZIP them with AES encryption, work with PGP & AS2-AS4 before you successfully manage bigger tasks. Start out slow & with minor projects and work your way from there, no matter the format.

Mistake 10: You are using something that is impossible to crack

img source: freepik.com

Last, but not least, make sure that you use an app or a site that lets you understand the basics and each step that you’re making without it being too complex, time-consuming, or pricey.

A user-friendly web browser is the best solution for rookies who have big files and little time to get it over with. Try out different demo features before you stick & commit to making a purchase with your new tool. Stick to the one that best suits you & your needs.